You'll wonder how you managed without this tool

 

Instrument processing is not a linear process. It is a circle that starts and ends with safe-to-use, complete, well organized instrument sets for surgical and patient care procedures. In recognition of this fact, Case Medical long ago committed itself to a 360° instrument processing approach. In practical terms that means that Case Medical not Series of arrows indicating a cycleonly provides products for every phase of the process; it also means the products were designed as a system that makes it easier to sustain quality and continuity throughout the cycle.

Successful processes require more than quality products; you need to manage and document the process, to control and manage your outcomes. With the rapidly increasing complexity of instrument processing, an easy-to-use tracking system is a priceless tool to ensure your department’s efficiency, accuracy, and quality.

A tracking system that meets your needs

When you evaluate tracking systems, it helps to first determine your needs and the major pain points you want to address. Consider your workflow, your process for loaner sets, storage areas and constraints, staffing, and certainly review any existing software you may already use. Make a list of “must have” features and processes that may be unique to your facility or system. Make sure the software company you consider can adapt to your needs; many out there expect you to adapt to their system.

360Dashboard-295x300Case Medical’s CaseTrak360® Instrument Tracking Software was designed to scale and flex and meet you where you are. Are you looking for an SPD-only implementation until the OR sees proof of effectiveness or need? No problem. Do you need to start with one facility at a time before rolling out to your entire system? That works, too.  If you are considering a system-wide implementation, might your system administrator require a bird’s eye view? We can do that.

Usability

Usability starts with a user-friendly design— the software should be intuitive and easy to learn, well organized, with navigation that makes sense, even to a new user. Beyond that, look for smart visual cues like color coding, distinct icons for important information, photos, and reminders and references to help keep your department on track.

Case Medical’s CaseTrak360 software is designed to mirror the stages in the surgical instrument reprocessing workflow, with a color-coded, intuitive user interface to speed the tracking process. Built-in work instructions with photos provide an easy reference to proper procedures, including prompts and alerts. Decontam, Prep & Pack, and Sterilization sections each feature a master work queue with data visualization that automatically prioritizes and identifies turnarounds and loaner sets to ensure critical sets are processed first. 

Real-time, actionable information

For administrative and manager functions, you need real-time, actionable information to stay on top of the process. A dashboard with key information like turnarounds, loaner set status, or messages from the OR keep you plugged in and focused on your priorities.

View of the CaseTrak360 Dashboard

Here is where CaseTrak360® software really shines. In the Dashboard View, you can see real-time set locations, so when you get that call from the OR, you can assure them that the specialty set is heading their way as you speak. Easily track user competencies, find out which instruments are out for repair, or add a new instrument set and reprocessing instructions. CaseTrak360 puts you in control and in the know!

Interested in learning more?

Just say the word and we’ll assess your needs, help you build your custom database, and determine the number and location for workstations. Join us for our next webinar on March 24 at 2:00 pm Eastern to learn more and see the CaseTrak360 system in action. Additional dates are listed, as well.

 

Published in News
Wednesday, 26 May 2021 13:41

The Paperless Project from Factory to SPD

What we learned during the pandemic

As a manufacturer of reusable devices, we learned that real-time information, about process and product, is critical for operations. Recently we developed a digital asset management and maintenance software program that has Cogs wht bdrincreased efficiencies, held staff accountable, and provided reports for managing our operations. This process was accelerated during the pandemic when we realized that critical supplies may not be readily accessible and the need for specific items required analysis for proper planning and production.

Going paperless has numerous advantages, aside from saving trees.

Paperless systems ensure every person involved in a process has up-to-date information. Management has a better sense of process flow. Similarly, important to the smooth functioning of central sterile is infection prevention.

Make no mistake, paper is wonderful stuff, it lasts a long time, centuries or longer, it’s easy to use, doesn’t require special equipment outside of a pencil or pen, can’t be hacked, and recycles easily. However, it is also heavy, takes up lots of storage space, and is flammable.

In 2020, we learned that paper is also a vector for disease transmission. It can get soiled when handling and lost unless it is in a binder or, better yet, digitized. Healthcare is progressing at a fast-moving pace that places a premium on getting work done, faster, cheaper, and having information immediately available. Further, usage reports of critical items, are especially important during a pandemic when supply chains are interrupted.

CaseTrak360 Software

CaseTrak360® is our product for helping

healthcare operations go paperless.

CaseTrak360® was developed with the help of our clinical specialists and our experience of process management in our manufacturing facility. Interesting fact: Case Medical uses a system programmed by our own developers to track and manage the status of product manufacturing from raw materials and component parts all the way to finished SteriTite® containers, Instrument Chemistries, and Case Carts.

Adopting a paperless system in the SPD offers so many advantages:

  • Search in real-time for set locations, schedule updates, and information.

  • Keep count sheets and surgeon preference cards up to date and available to better meet OR requirements.

  • Real-time reports to manage inventory and keep ahead of the demand curve.

  • Access instructions to avoid errors when processing complex devices.

  • Direct links to manufacturer’s validated reprocessing instructions.

  • Reports which track and trace instrument trays to patient care procedures for infection prevention, efficiencies, and productivity.

Let’s not lose sight of our suggestions about shortages:

Moving to a paperless system can give insights into supply usage and allow for informed decisions when considering: “Another strategy for avoiding a shortage … is planned buying. When a vendor knows they can count on a particular customer to make regular purchases of certain items it creates a situation that is beneficial for all. The buyer is a preferred customer at the top of the list when it comes to getting their purchases, and the vendor can plan into the future knowing that the demand is there.”

Join us on June 3, 2021, for our latest educational presentation

PaperlessUsing Digital Systems for a Paperless SPD

So yes, we can all feel good that “No trees were harmed…”, but there are so many other benefits to making the move to a paperless management system. Consider online shopping during the pandemic. Telemedicine to avoid lengthy trips for routine medical visits. And the use of asset management software that is truly paperless.

Please contact us for a CaseTrak360® demo and remember to register for our next online educational program, Paperless SPD.

 

Published in News
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